Application Procedure | PUTRA International Centre (i-PUTRA)
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Application Procedure

1. APPLICATION PROCEDURE

Applicants who will be going for their outbound mobility program are required to get approval to study abroad from the Putra International Centre before their departure. Applicants are required to submit the following forms and relevant documents at least 3 months before the program commencement.

 

  1. OUTBOUND MOBILITY APPLICATION CHECKLIST
  2. APPLICATION FOR STUDY ABROAD (OUTBOUND) FORM 

  3. FORM OF UNDERTAKING ADVANCE PAYMENT FOR MOBILITY PROGRAMME

  4. FEEDBACK FORM OUTBOUNDE-FEEDBACK FORM (GOOGLE FORM)

 

The application will be brought to the Mobility Committee Meeting, chaired by the Deputy Vice-Chancellor (Academic and International) and joined by representatives from other PTJ in UPM. The meeting will be held once a month, according to the availability of the mobility committee members.

 

 

2. OUTBOUND MOBILITY PROGRAM INCENTIVE

the Outbound Mobility Program Incentive is an incentive introduced by i-PUTRA for UPM students who will be joining any outbound mobility program during their study period in UPM. Beginning 2021, this incentive has also included any mobility program conducted virtually. UPM students who satisfy the eligibility requirement can be considered to receive this incentive from i-PUTRA. The eligibility requirement can be found below. 

  • Insentif Program Mobiliti Jangka Pendek 

 

Program Fizikal Program Maya Program Hybrid (Fizikal + Maya)
Syarat Kelayakan

i. Minimum PNGK 2.70;
ii. Pelajar berstatus aktif;
iii. Pelajar selesai semester pertama;
iv. Tidak pernah mendapat insentif terdahulu dari i-PUTRA pada tahun yang sama;

Program biasiswa penuh :
20% dari kadar jumlah pembiayaan keseluruhan
Program biasiswa separa :
50% dari kadar jumlah pembiayaan keseluruhan

i. Minimum PNGK 2.70;
ii. Pelajar berstatus aktif;
iii. Pelajar selesai semester pertama;
iv. Tidak pernah mendapat insentif terdahulu dari i-PUTRA pada tahun yang sama;
i. Minimum PNGK 2.70;
ii. Pelajar berstatus aktif;
iii. Pelajar selesai semester pertama;
iv. Tidak pernah mendapat insentif terdahulu dari i-PUTRA pada tahun yang sama;
Kriteria Program
i. 14 hari – 3 bulan (119 hari);
ii. Program outbound tidak terhad hanya di laksanakan di universiti sahaja;
iii. Jenis program seperti musim panas, lawatan, sangkutan penyelidikan, latihan industri / latihan amali, bengkel, pertukaran budaya, sangkutan klinikal, pemindahan kampus, lain-lain aktiviti yang berkaitan
i. Minimum 1 hari (4 jam) – 3 bulan;
ii. Program outbound tidak terhad hanya di laksanakan di universiti sahaja;
iii. Jenis Jenis program seperti musim panas, lawatan, sangkutan penyelidikan, latihan industri / latihan amali, bengkel, pertukaran budaya, sangkutan klinikal, pemindahan kampus, lain-lain aktiviti yang berkaitan
i. Minimum 1 hari (4 jam) – 3 bulan;
ii. Program outbound tidak terhad hanya di laksanakan di universiti sahaja;
iii. Program hendaklah dilaksanakan secara blended (campuran fizikal dan maya);
iv. Program hendaklah dihadiri oleh pelajar yang sama pada kedua-dua sesi fizikal dan dalam talian.
v. Jenis program seperti musim panas, lawatan, sangkutan penyelidikan, latihan industri / latihan amali, bengkel, pertukaran budaya, sangkutan klinikal, pemindahan kampus, lain-lain aktiviti yang berkaitan
Insentif

Kadar insentif adalah berdasarkan kategori negara

 

Kategori negara

I

II

III

V

IV

Kelayakan

 

500

750

1,000

1,250

1,500

 

Senarai Negara seperti di Lampiran 1

i. Yuran Penyertaan - Bantuan sehingga RM500.00/ pelajar

ii. Elaun penyertaan – RM30.00/pelajar (one off)

Yuran Penyertaan - Bantuan sehingga RM500.00/pelajar

Elaun penyertaan - RM30.00/pelajar (one off)

Formula Pengiraan insentif:

Kadar Pro-rata (Fizikal) + Kos program Maya

Fizikal (Kadar Pro-rata): ((Kelayakan insentif)/(14 Hari)×Jum.Hari)

Maya: (Yuran Pendaftaran +Elaun Penyertaan)

Contoh situasi:
Nama Program: Kyoto Summer Programme, Jepun
Blended Mode: (Fizikal 8 hari, Maya 6 hari)
Yuran penyertaan: RM200.00


Cara Pengiraan Kadar:
Kelayakan insentif (Kategori 5): RM1,500.00
Yuran pendfataran Program: RM200.00
Elaun penyertaan: RM 25.00

Kadar Pro-rata (Fizikal) + Kos program Maya
(1500/(14 hari)×8)+(200+25)=653

Jumlah insentif = RM1,082.00/orang

Nota Tambahan

Pengecualian PNGK bagi program kokurikulum berkredit bagi kursus kesukarelawanan;

 

* Pelajar Asper juga boleh dan layak memohon insentif

 

  • Insentif Program Mobility Jangka Panjang

 

Program Fizikal Program Maya Program Hybrid (Fizikal + Maya)
Syarat Kelayakan

i. Minimum PNGK 3.00;
ii. Pelajar berstatus aktif;
iii. Pelajar selesai semester pertama;
iv. Tidak pernah mendapat insentif terdahulu dari i-PUTRA pada tahun yang sama

Nota:
* Pelajar layak menerima insentif walaupun mendapat biasiswa mobiliti seperti butiran dibawah:

Program biasiswa penuh :
20% dari kadar jumlah pembiayaan keseluruhan
Program biasiswa separa :
50% dari kadar jumlah pembiayaan keseluruhan

i. Minimum PNGK 3.00;
ii. Pelajar berstatus aktif;
iii. Pelajar selesai semester pertama;
iv. Tidak pernah mendapat insentif terdahulu dari i-PUTRA pada tahun yang sama;
i. Minimum PNGK 3.00;
ii. Pelajar berstatus aktif;
iii. Pelajar selesai semester pertama;
iv. Tidak pernah mendapat insentif terdahulu dari i-PUTRA pada tahun yang sama;
Kriteria Program
i. Durasi 4-12 bulan;
ii. Program hendaklah dilaksanakan di universiti luar negara
iii. Pertukaran semester, latihan industri, sangkutan penyelidikan
i. Durasi 4-12 bulan;
ii. Program hendaklah dilaksanakan di universiti luar/institut negara
iii. Pertukaran semester, latihan industri, sangkutan penyelidikan.
i. Durasi 4-12 bulan;
ii. Program boleh dilaksanakan di universiti luar/institut negara dan juga di UPM
iii. Pertukaran semester, latihan industri, sangkutan penyelidikan
Insentif

Kadar insentif adalah berdasarkan kategori negara:

 

Kategori negara

I

II

III

V

IV

Kelayakan

 

2,500

3,000

3,500

4,000

4,500

 

Senarai Negara seperti di Lampiran 1

i. Yuran Penyertaan - bantuan sehingga RM500.00/pelajar

ii. Elaun penyertaan – RM100.00/pelajar one off)

Nota:
* Pengecualian PNGK bagi program kokurikulum berkredit bagi kursus kesukarelawanan;

* Pelajar Asper juga boleh memohon insentif.

 

Formula Pengiraan insentif
Kadar Pro-rata (Fizikal) + Kos program Maya

Yuran Penyertaan - bantuan sehingga RM500.00/pelajar
Elaun penyertaan - RM100.00/pelajar one off)

1. Fizikal (Kadar Pro-rata) : ((Kelayakan insentif)/(5 bulan (1 sem))×Jum.Bulan)

2. Maya : (Yuran Pendaftaran +Elaun Penyertaan)

Contoh situasi:
Nama Program: Berlin University, German
Mode: Blended Mode (3 bln fizikal, 2 bln maya)
Yuran Pendaftaran: RM200.00

Kelayakan insentif (Kategori 5): RM4,500.00
Yuran pendfataran Program: RM250.00
Elaun penyertaan: RM 100.00

Kadar Pro-rata (Fizikal) + Kos program Maya
(4500/(5 bulan)×3)+(200+100)=

Jumlah insentif = RM3,000.00/orang

Nota Tambahan

Pengecualian PNGK bagi program kokurikulum berkredit bagi kursus kesukarelawanan;

 

* Pelajar Asper juga boleh dan layak memohon insentif

 

 

 

 



*For postgraduate students going for research attachment with a duration of more than one month, please apply under the mobility scheme provided by the School of Graduate Studies

 

Disclaimer:

  • The eligibility rate for the Outbound Mobility Incentive allocation will be decided based upon the criteria stated. The selection criteria listed also apply to international students.

  • However, the approval for the Outbound Mobility Incentive will be solely decided by the Mobility Committee Meeting. Therefore, please be reminded that the amount that is approved may not reflect the amount stated in the financial aid allocation. More information on this matter can be found in the Outbound Mobility Guidebook.

  • Local postgraduate students who will be undertaking their research attachment abroad may instead apply for the financial aid offered by the School of Graduate Studies (SGS). For more information regarding the financial aid for postgraduates, the information can be accessed here

  • Applicants may also join a mobility program that offers scholarships to applicants. The list of scholarship opportunities can be found here

 

 

3. ADDITIONAL INFORMATION

  • The outbound application form needs to be submitted to i-PUTRA by 15 every month for it to be processed and be brought to the Mobility Committee Meeting. Any applications that are submitted at a later date will be brought to the next scheduled meeting.

  • Incomplete application forms will not be processed. Please ensure the forms and the supporting documents are prepared accordingly according to the checklist.

  • The financial aid from i-PUTRA are limited and approval is subject to the decision made by the Mobility Committee Meeting.

 

Updated:: 11/03/2024 [sh_najiyah]

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